Now Hiring: Fellowship Administrator [CLOSED]

Text reading: Now Hiring: Fellowship Administrator. The image shows the Brooke Owens Fellowship logo over a star field
 

UPDATE: This position is now closed. Thank you all for your interest!

The volunteer-led Brooke Owens Fellowship is now accepting applications for a full time paid staff position to administer its award winning internship and mentorship program. Please read on for a description of the role and of how to apply. If this work excites you, and if you think you would be a good fit for our team and our mission, we look forward to hearing from you soon!

To Apply: Please send your resume and cover letter to us at hiring@brookeowensfellowship.org. While there is no strict application deadline, we aim to begin the selection process immediately, so we encourage you to contact us as soon as possible.

Job Title: Fellowship Administrator

Job Location: Remote

Salary: $65,000 per year

Job Type: Full time, salaried

Benefits: As our only employee, you will help us define our benefits package, which we expect will include health insurance, a retirement savings plan, parental leave, and more. The role also provides very flexible working hours, with certain core required hours designed to overlap with the availability of our Executive Team.

Eligibility: Open to all US citizens, US nationals, those lawfully admitted for permanent residence into the US (i.e. current green card holders), and those lawfully admitted into the US as refugees or granted asylum under 8 U.S. Code § 1157 - 1158.

Our organization exists specifically to create a more inclusive industry that celebrates and values diversity, and that goal certainly applies to our own team. We firmly believe that having a team of diverse humans working together increases our capacity to effect change and to fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.

Start Date: Immediate

About Us: The Brooke Owens Fellowship was created in 2016 to serve both as an inspiration and as a career boost to capable young women and gender minorities who, like Brooke, aspire to explore our sky and stars, to shake up the aerospace industry, and to help their fellow people here on planet Earth. It offers paid summer internships and mentorship for exceptional undergraduate women and gender minorities in aerospace.

We help our Fellows connect with like-minded peers to build a community and network that is passionate about aerospace and that will support them as they start their careers. Our Fellows are exposed to companies, non-profits, and government employers that offer the best possible mix of development opportunities, company purpose, workplace culture and leadership style.

Our Fellowship is a registered 501(c)3 not-for-profit organization. For more information, please read more at brookeowensfellowship.org

About the Position:

In this position, you will help us continue to build on an excellent foundation by managing many of our programs within the Aerospace industry, with the goal of transforming the way diverse workers and leaders are recruited, selected, trained, and empowered. You will make a long-lasting impact through interacting with the founders and executive team, students who earn positions in our Fellowship, the companies that employ them, and the industry. In this position, you will further the legacy of Brooke Owens and of our program’s alumni by paving the way for dozens of talented young professionals from under-served communities every year to begin full-time jobs in aerospace.

This year-round position will be responsible for administering and executing the day-to-day operations which is essential to enabling the longevity and success of the Brooke Owens Fellowship program.

Although our program is centered in the aerospace industry, you do not need to come from an aerospace industry background.

Your Mission:

  • Report to the Brooke Owens Fellowship Executive Team

  • Manage a year-round operational plan and budget generated by the executive team

  • Lead 501(c)(3) filings and IRS reporting, and fund-receiving compliance(donor thank you’s etc.)

  • Manage back office functions, ensuring compliance with all laws and regulations

  • Manage logistics of the relationships with our host companies and partners

  • Execute social media content plan marketing strategy and efforts from pre-production to post-production of content that resonates with our audiences

  • Help with alumni officer coordination

  • Act as a champion of diversity, equity, and inclusion

  • Help plan and conduct our yearly summit

  • Perform other related duties as requested such as: feedback surveys

  • Manage application data, including assisting with the logistics of the selection process

  • Manage other software tools and online portals/databases

Key Requirements:

If you want to join us, you’d better have all of these…

  • The ability to work effectively in collaboration with diverse groups of people;

  • The ability to attend regularly scheduled meetings with the executive team during nights and weekends, which typically constitute a total of ~5 hours per week outside of normal 9-5 business hours (Note: the members of our Executive Team are fully employed during the day, driving the need for these meetings outside of business hours);

  • An action-oriented, entrepreneurial, adaptable, and innovative approach to business planning;

  • Excellent interpersonal and multidisciplinary project skills;

  • Excellence in organizational management, with the ability to set and achieve strategic objectives, and manage a budget;

  • Proficiency with the fundamentals of financial management and filing taxes for non-profits;

  • The ability to coach, manage, and develop high-performance volunteers;

  • Strong written and verbal communication skills;

  • A belief that diversity, equity, and inclusion is imperative to the success of the aerospace industry;

  • The ability and willingness to thrive in a fast-paced, rapidly changing work environment;

  • The ability to thrive as a one person team;

  • Familiarity with our key software tools (Google Drive and Squarespace) or with superior alternatives;

  • Experience planning and coordinating virtual and in-person events such as summits, conferences, and banquets;

  • A driven, highly-motivated nature and a commitment to improvement;

  • Proof of US-approved COVID-19 full vaccination status, unless otherwise exempted by an approved reasonable medical or religious accommodation.

… and ideally, you’d have some of these, too.

  • Strong marketing, public relations, and fundraising experience with the ability to engage a wide-range of stakeholders including international partnerships;

  • Grant writing experience;

  • Non-profit management experience;

  • Fluency in key social media platforms and other avenues for connecting with students and young professionals;

  • Certification in DEI training (such as Safe Zone, Implicit Bias, Microaggression etc.

  • Proven experience effectively leading and scaling a performance- and outcomes-based organization and staff;

  • Past success working with a leadership board, with the ability to cultivate existing Board Member relationships;

  • Clear understanding of the key vocabulary and concepts of the aerospace industry, or a proven ability to quickly master similarly technical content;

  • Enthusiasm for highly engaging but also highly demanding projects;

  • Ability to work under pressure and with ‘on the spot’ priority situations in a quick and effective manner; and

  • Willingness and ability to travel if required, potentially including international travel.

The Brooke Owens Fellowship is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination. It is the policy of the Brooke Owens Fellowship as an employer to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), parental status, political affiliations, military service, family care leave status, or any other consideration made unlawful by federal, state or local laws. All such discrimination is unlawful. This policy governs all aspects of employment at our organization, including hiring, assignments, training, promotions, compensation, employee benefits, employee discipline and discharge, and all other terms and conditions of employment.

At our organization, we are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We believe that diversity of backgrounds, perspectives, and experiences is crucial to driving innovation and achieving our goals. We strive to ensure that our recruitment and hiring processes are free from bias and discrimination, and we are constantly working to improve our practices to create a more inclusive and equitable workplace for all.

 
ArticlesWilliam Pomerantzabout the Fellowship, leadership